[Opd-officemanagers] Clarification on Voting Delegate Submission Format

[Deaf Association]

Hi Shweta,

Noted with thanks

Iotebwa

On Wed, Jun 4, 2025 at 6:48 PM Te Toa Matoa <tetoamatoak at gmail.com> wrote:

> Thanks for the information.
>
> On Wed, 4 Jun 2025, 3:02 pm Shweta Vandana, <
> shweta.vandana at pacificdisability.org> wrote:
>
>> Bula and warm greetings Sir,
>>
>>
>>
>> Please accept my sincere apologies for the delay in responding to your
>> query.
>>
>>
>>
>> I have now received clarification regarding the submission requirements.
>> OPD’s are not necessary to submit in PDF format, however, to make this
>> easier, I’m attaching a *Word document template* that you can use to
>> fill in the required information.
>>
>>
>>
>> Please feel free to reach out if you need further assistance.
>>
>>
>>
>> Kind regards.
>>
>>
>>
>> *From:* macanawai.setareki at gmail.com macanawai.setareki at gmail.com
>> *Sent:* Wednesday, 7 May 2025 12:00 PM
>> *To:* Shweta Vandana <shweta.vandana at pacificdisability.org>;
>> dpo-officemanagers at lists.pacificdisability.org
>> *Subject:* RE: Submission of Voting Delegates for 2025 Elections
>>
>>
>>
>> Bula Ms. Vandana
>>
>>
>>
>> Acknowledging receipt of your email below. Kindly clarify what is meant
>> by this statement in the email below.
>>
>> “Please ensure that your organization submits the confirmation in PDF
>> format by the stipulated deadline. …”
>>
>>
>>
>> Should OPDS submit the name and details of their voting delegates in a
>> PDF-formatted document to include:
>>
>>    - Full name of each voting delegate
>>    - Position within the organization
>>    - Contact information (email and phone number)
>>    - Signed confirmation by the Head of Organization
>>
>>
>>
>> *You would have seen some OPDs simply responding by email to the email
>> below with the above required information without sending a separate
>> document in PDF format as requested.*
>>
>>
>>
>> *Thanking you for your clarification on this matter.*
>>
>>
>>
>> *Seta*
>>
>>
>>
>>
>>
>> *From:* Shweta Vandana <shweta.vandana at pacificdisability.org>
>> *Sent:* Friday, 2 May 2025 9:56 am
>> *To:* dpo-officemanagers at lists.pacificdisability.org
>> *Subject:* Submission of Voting Delegates for 2025 Elections
>> *Importance:* High
>>
>>
>>
>> Dear Member, OPDs,
>>
>>
>>
>> As part of the preparations for our upcoming 2025 elections, all OPDs are
>> hereby requested to confirm and submit the names of their voting delegates.
>>
>> Please ensure that your organization submits the confirmation in PDF
>> format by the stipulated deadline. The document must include:
>>
>>
>>
>>    - Full name of each voting delegate
>>    - Position within the organization
>>    - Contact information (email and phone number)
>>    - Signed confirmation by the Head of Organization
>>
>>
>>
>> *Deadline for submission:* 9 May 2025
>>
>> *Submission to be sent to:* Sainimili.Tawake at pacificdisability.org
>>
>>
>>
>> Timely and accurate submission is crucial for ensuring fair and
>> representative elections.
>>
>>
>>
>> We appreciate your cooperation in strengthening our collective democratic
>> process.
>>
>>
>>
>> Sincerely,
>>
>>
>>
>> Sainimili Tawake
>>
>> (CEO)
>>
>>
>>
>> Shweta Vandana | Public Relations and Communications Officer
>>
>>
>>
>> Pacific Disability Forum
>>
>> Ground Floor, Kadavu House, Victoria Parade | GPO Box 18458, Suva, Fiji |
>>
>> Tel: +679 331 2008 | Mob: +679 899 0134 |
>>
>> Email: shweta.vandana at pacificdisability.org | Website:
>> www.pacificdisability.org
>>
>>
>>
>> [image: Logo Description automatically generated]
>>
>>
>> _______________________________________________
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>> Dpo-officemanagers at lists.pacificdisability.org
>>
>> http://lists.pacificdisability.org/mailman/listinfo/dpo-officemanagers_lists.pacificdisability.org
>>
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