[Opd-officemanagers] 2025 PDF Board Election and Pacific Regional Conference on Disability

[Caleb Nelly]

Dear Setareki
Thank you for raising this issue, i was so busy thaq

On Mon, 14 Jul 2025 at 03:38, Setareki Macanawai <
Setareki.Macanawai at pacificdisability.org> wrote:

> Bula PDF Co-Chairs/Board Members, CEO/Senior Management Team and Members
>
>
>
> A very warm Pacific greetings to you all and trust this email will find
> each one of you in good health, heart and spirit! In my position as
> President of the Fiji Disabled Peoples Federation (FDPF), a founding and
> current member of PDF, I write to express my serious concern on the
> uncertainty as well as lack of information and direction surrounding two
> key events undertaken by PDF each year in terms of the Board election and
> every two years in relation to the Pacific Regional Conference on
> Disability which includes our General Forum.
>
> I have treasured these concerns until now and believe this is the right
> time to send this email and share them with the Board, Secretariat Senior
> Management Team and PDF Members as I feel the situation is rather critical
> and ominous, and in desperate need for decisive actions and strong
> leadership by the Board for the sake of PDF Members and partners.
>
>
>
>    1. Regarding the 2025 Board election, I’m not sure what is causing the
>    delay after several reminder emails were sent by the PDF Secretariat in
>    recent months to PDF Members to confirm their voting delegates. As far as I
>    can remember, this year’s election is held very late and well into the
>    beginning of the new financial year, something we haven’t seen or done in
>    recent years. The lack of regular communication, guidance and direction
>    from the PDF Board through the Co-Chairs to keep PDF members fully informed
>    on this year’s Board election is deeply worrying and irresponsible. We the
>    members of PDF deserve better treatment and respect from the Board as we
>    too play a critical role in the proper governance of PDF through clearly
>    defined responsibilities stated in the PDF Constitution. We need an urgent
>    update from the Board through the Co-Chairs on the status of the 2025 Board
>    election.
>
>
>
>    2. The Annual Board Meeting (ABM) which in the past years took place
>    between end of July and early September after the Board election has been
>    successfully completed in that particular year will probably be further
>    delayed this year as we still haven’t undertaken the 2025 Board election.
>    Again, this is a critical event in PDF’s governance mechanism as the new
>    Board takes up office and those Board Members who have completed their term
>    or not re-elected vacate their positions on the PDF Board. We also need to
>    hear from the Board through its Co-Chairs on their decision and plan for
>    this year’s ABM.
>
>
>
>    3. The convening of the 2025 Pacific Regional Conference on Disability
>    which includes the General Forum for PDF members is still not yet confirmed
>    well into the seventh month of this year. We are hearing that it will be
>    held in October this year which is about 3 months away. Yet, we haven’t
>    confirmed the conference venue, hotel accommodation, travel arrangements
>    for funded participants and so much more. The CEO and her Secretariat team
>    need a lot of time and support to prepare and organise such a conference
>    that is tentatively scheduled in 3 months’ time. The earlier these matters
>    are finalized, the better for them and to PDF Members as well as we need to
>    accommodate these meeting dates in our own work and travel plans. For this
>    reason, can we receive some communication from the Board through the
>    Co-Chairs on the status of the 2025 Regional Conference and General Forum?
>
>
>
>    4. Confirming the exact date of the General Forum is of particular
>    importance to those PDF financial Full Members that intend to submit
>    proposed amendments to the PDF Constitution as they should send such
>    proposed amendments to the PDF Secretariat two months before the meeting.
>    The Board should take note of this important matter when confirming the
>    date of the 2025 General Forum and advise the PDF Members accordingly.
>
>
>
> Finally, I request the PDF Board and Co-Chairs to seriously consider,
> urgently address and promptly respond to the few issues I have raised in
> this email communication which I have also cc’d to the CEO and her Senior
> Management Team, as well as to the PDF Members for their information and
> attention. The PDF Board must realise that it is accountable to the PDF
> Members through their voting delegates who elect the Board annually.
> Therefore, the Co-Chairs must ensure that the Board behaves and functions
> appropriately in accordance with the PDF Constitution.
>
>
>
> Vinaka saka vakalevu.
>
>
>
> Seta
>
>
>
> Setareki S. Macanawai
>
> President
>
>
>
> Fiji Disabled Peoples Federation
>
> 3 Brown Street, Suva, Fiji
>
> Tel: +679 331 1203
>
> Mob: +679 992 1486
>
> Email:macanawai.setareki at gmail.com
>
> WhatsApp: +679 992 1486
>
> Pronoun: he/him
>
>
>
>
>
>
>
>
>
> The information contained in this email message is intended only for the
> addressee(s). If you are not the intended recipient, you must not use,
> disclose, copy or distribute this message or the information in it,
> including any attachments. If you receive this email in error please notify
> the sender immediately.
>
>
>
>
>
>
>
>
>
>
>
> *From:* Dpo-officemanagers <
> dpo-officemanagers-bounces at lists.pacificdisability.org> *On Behalf Of *Shweta
> Vandana
> *Sent:* Monday, 23 June 2025 10:40 am
> *To:* pdf-fullmembers at lists.pacificdisability.org;
> dpo-officemanagers at lists.pacificdisability.org
> *Cc:* Savaira Tinai <savaira.tinai at pacificdisability.org>
> *Subject:* [Opd-officemanagers] Final Reminder: Submit Voting Delegate
> Names by Friday, 27 June 2025
>
>
>
> Dear Members and OPD’s
>
>
>
> Warm greetings,
>
>
>
> This is a *final reminder* to kindly submit the names of your voting
> delegates for the upcoming 2025 elections *by this Friday, 27th June 2025*
> .
>
>
>
> To make the process easier, I have attached a Word document template for
> you to complete. You may also refer to the details below:
>
> • Full name of each voting delegate
> • Organization Name and Position within the organization
> • Contact information (email and work/mobile number)
> • Signed confirmation by the Head of Organization
>
>
>
> *Important:* If your office manager is attending as a voting delegate,
> please include a written consent from your Board.
>
>
>
> Kindly send the completed form to: *Sainimili.Tawake at pacificdisability.org
> <Sainimili.Tawake at pacificdisability.org> *and *infor at pacificdisability.org
> <infor at pacificdisability.org>*
>
>
>
> Your prompt response will help ensure a smooth and inclusive election
> process.
>
>
>
> Thank you once again for your cooperation.
>
>
>
> Kind regards,
>
> Shweta
>
>
>
> *From:* Shweta Vandana
> *Sent:* Wednesday, 4 June 2025 2:52 PM
> *To:* pdf-fullmembers at lists.pacificdisability.org;
> dpo-officemanagers at lists.pacificdisability.org
> *Cc:* Nancy Queen nancy.queen at pacificdisability.org; Savaira Tinai
> savaira.tinai at pacificdisability.org
> *Subject:* Reminder: Submit Names of Voting Delegates
>
>
>
> Dear Members and OPDs,
>
>
>
> Warm greetings,
>
>
>
> This is a kind reminder to please submit the names of your voting
> delegates for the upcoming 2025 elections by *27 June 2025*.
>
>
>
> For your convenience, I’ve attached a * Word document template* you can
> use to fill in the required information and also provided below.
>
>
>
> • Full name of each voting delegate
>
> • Position within the organization
>
> • Contact information (email and work/mobile number)
>
> • Signed confirmation by the Head of Organization
>
>
>
> *Note: For office managers attending as voting delegates, please provide
> consent (In writing) from your Board. *
>
>
>
> Please email the completed form to: *Sainimili.Tawake at pacificdisability.org
> <Sainimili.Tawake at pacificdisability.org> and infor at pacificdisability.org
> <infor at pacificdisability.org> *
>
>
>
> Your timely response is important for ensuring a fair and inclusive
> election process.
>
>
>
> Thank you for your cooperation.
>
>
>
> Kind regards.
>
>
>
> Shweta Vandana | Public Relations and Communications Officer
>
>
>
> Pacific Disability Forum
>
> Ground Floor, Kadavu House, Victoria Parade | GPO Box 18458, Suva, Fiji |
>
> Tel: +679 331 2008 | Mob: +679 899 0134 |
>
> Email: shweta.vandana at pacificdisability.org | Website:
> www.pacificdisability.org
>
>
>
> [image: Logo Description automatically generated]
>
>
>


-- 

*Nelly Caleb*

*National Coordinator|/Vanuatu Disability Promotion & Advocacy Association.*

*P.O .Box  71,Luganville , Santo. *

*Tel: 678 37997, Mobile no, 7796946 or 5421040*

*Telephone : 37997  mobile :7796946*

*LETS CONTINUE TO MAKE THE RIGHTS REAL FOR PERSONS WITH DISABILITIES*
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